According to Benjamin Franklin, “for every minute spent in organizing, you earn an hour in return.” Managing and supervising an organization can be quite daunting, especially when there is an excessive number of employees under your roof. There is no point in having employees idle without work. This not only leads to the loss of overall productivity but also impacts the monthly and annual expenditure of the organization.
A typical manager in the United Kingdom or any region for that matter has the following tasks under his/her belt.
Manages the workforce by assigning specific tasks to individual employees.
Balances the demands and resources by hiring employees.
Checks the productivity of various employees based on multiple parameters.
Reaches out to customer queries and resolves the same.
Implement well-crafted plans to conserve the overall budget of the organization.
Identifies setbacks and continually strives for improvement.
Quite a challenging role, isn’t it? Now, what if there’s a software that aids managers to carry out their functions more efficiently? What if the software enables a streamlined communication network among the entire system? What if the software can be accessed by people from any device? What if it eliminates errors and enhances the productivity of the organization? Small, medium, and large scale companies can leverage this top-notch smartphone application to manage their workforce seamlessly.
In the wake of the COVID-19 crisis, organizations are opting for remote working methods. Even in these unforeseen situations, employee scheduling can be a piece of cake with this robust software. In this blog, let’s look at why entrepreneurs needn’t hesitate to develop a workforce management app.
Why is the Workforce Management app the need of the hour?
Scheduling timelines and assigning tasks to employees is highly essential for the sustainability of the organization. Some of the facts that stress the importance of these apps are,
According to Deputy.com,
Almost 60% of the employees waste at least an hour during work every day.
An office manager spends 2.64 hours per week to create employee schedules.
This roughly sums up to 140 hrs per year to schedule employees’ tasks.
According to AllTheResearch, the global market for employee scheduling software is forecasting a CAGR of 13% between 2019 and 2023.
According to an article published in the Journal of Applied Psychology, idle time of workers costs the companies around $100 billion annually in the US.
Managing and supervising are made easy with the advent of Employee scheduling apps. You can lend a helping hand to organizations that are struggling to cope with the ‘new’ norms. With your workforce management app, they can reach out to employees easily.
What are the benefits of an employee scheduling app?
Organizations enjoy lucrative benefits with the software to manage employees’ schedules seamlessly. These include,
Time conserving: As per the above stats, almost 20% of the managers’ time is spent on scheduling. With a robust software in hand, this time can be conserved to a considerable extent. Besides, business owners can focus on other tasks to boost their sales.
Enhanced supervision: Business owners needn’t maintain a log for recording the working hours of their employees. With just a few taps, they can generate detailed reports on employees, identifying the most potential and most vulnerable ones. This lets them manage their human resources more efficiently.
No room for error: Employers in their jam-packed schedules can make errors if scheduling were to be done as paperwork. The use of the software will eliminate errors and keep everyone in the system informed.
Flexibility in operations: Employees can adjust their schedule based on their convenience as there is transparency among employees and employers. They can request scheduling changes in case of emergencies or undesirable conditions without any hassles.
What are the features that make the software stand apart?
Any traditional system is replaced by a modern technique, which conserves time and energy. It is the features that shape the technique and enhances the ease of use. Some of the vital features include,
Biometric attendance system: For companies with medium and large workforces, it is highly laborious for an employer to log the attendance of his/her employees. With the aid of this software, employees can log in to the system through biometric verification. The system gets updated in real-time, making it easy for employers.
Employee scheduling: Employers can schedule the tasks for their employees based on their availability. The system provides a detailed summary of the efficiency, skills, and many more of the employees. Employers can assign tasks based on these parameters.
Payroll integration: It is challenging for employers to calculate the payroll of the workers as it involves several metrics like working hours, late arrivals, labor rates, etc. An automated payroll integration system reduces these tasks of the employer and generates the paycheck value to multiple workers accurately.
Intuitive dashboards: Dashboards play a crucial role in the top-down and bottom-up approach of an organization. Employers and employees interact with one another through these dashboards.
Real-time reports: Business owners can generate real-time reports on multiple employees. They can compare and analyze multiple reports with the aid of the analytics tool embedded in the software. This way, they can make informed business decisions, leading to the betterment of the organization.
In-app chat: In-app chat is a great way to reduce the time spent on meetings. Employees can communicate with one another and with employers through this feature.
Assigning clock against projects: An organization’s workforce may also contain employees working on hourly rates or freelance basis. This way, employers can easily assign tasks to such workers, thereby enhancing productivity and limiting the budget.
Auto-assign shifts: The software assigns shifts to employees based on their skills available in their account profiles to reduce the burden of employers.
What are the different types of employee scheduling software?
There are multiple types of scheduling softwares available. It entirely depends on the organization to choose its best-suited model. They include,
Static scheduling:Companies with fixed employees mostly prefer this type. Managers can assign tasks to employees working on a particular shift. It leads to the conservation of time and provides transparency in the entire system.
Dynamic scheduling: This type is suitable for companies handling multiple clients or providing several services. The employers assign tasks to employees who are available at that instant. One of the main advantages of this type is the convenience it offers to the entire system.
Either way, conflicts can be minimized drastically as the software offers real-time updates to the company.
How much does it cost to launch an app like Smarttask?
You cannot quote a fixed price for the app, as it depends on several factors. These factors include,
Business requirements: Your business needs, including the technical, economic, market needs, significantly impact the overall cost.
Features set: As the number of vital features increases, so does your app budget. Hence, make sure you integrate a perfect blend of must-have and unique features in your app.
The app design: Your app needs to have an engaging UI/UX to attract potential customers. The complexity of your design adds to the cost, as well.
Maintaining servers: While cloud-based servers are commonly used, you can opt for a specific server, as well. Maintaining servers and databases add to your total app development cost.
The number of platforms: It is advisable to launch the app across Android and iOS platforms. Deploying the app on these platforms adds to the budget.
The digitized world is more adaptive towards an automated system rather than paperwork. A workforce management app is critical to manage resources wisely and conserve the budget of an organization. Similarly, it is the responsibility of employers to enhance the productivity of the overall system. Developing an app like Smarttask can prove to be highly beneficial and profitable to entrepreneurs, with organizations gradually inclining towards this effective medium.
At Appdupe, we provide you the best-in-class workforce management app, completely customizable according to your needs. Schedule a meeting with us, share your visions, and we’ll help you climb the ladders of success in the shortest time possible!
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